As technology continues to evolve, the workplace has seen an increase in the use of artificial intelligence (AI) to enhance efficiency, productivity and competitiveness. Microsoft’s recent introduction of “Copilot” is the latest and greatest innovation.
It is an AI-powered software tool aimed at automating repetitive tasks, improving collaboration and helping humans accomplish more without working overtime. Read on to learn about the key features and benefits of this new tool and how it may be able to improve your current workflow.
What is Microsoft 365 Copilot?
Copilot is Microsoft’s newest technology innovation that uses the power of AI and Natural Language Processing (NLP) to automate tasks in Microsoft 365 and beyond. You can think of this tool as a personal assistant. It can help you complete simple, repetitive tasks and can even take voice commands.
How It Works
Microsoft 365 Copilot uses machine learning algorithms in combination with Natural Language Processing (NLP). These technologies work together to help Copilot understand your data and generate relevant suggestions based on the patterns it identifies.
Microsoft trained the language model against billions of data points from Microsoft 365 and Microsoft Graph to make the tool more helpful for users who want to automate their tasks and improve productivity.
The main functionality of Copilot is that it works with you. Since the tool is integrated into Microsoft 365, it can speed up small, mundane actions like checking your schedule or deleting emails so you can focus on what matters.
How Can You Use Copilot With Microsoft 365?
Copilot was designed to integrate seamlessly with Microsoft 365 products. Here are some examples of how you can leverage this new tool to boost productivity while using your existing apps:
Outlook
With Copilot, you no longer need to spend hours clearing out your email inbox. Instead, your automated assistant will take care of it so you can direct your attention to more important tasks.
Excel
Filling out a spreadsheet can be exhausting and time-consuming. Copilot will help you populate your Excel spreadsheets from the relevant data within your other Microsoft 365 apps.
PowerPoint
When you get lost while trying to consolidate your notes for a brand-new PowerPoint presentation, you can ask Copilot to speed up the process for you by pulling information from saved documents.
Word
While Copilot may not be reliable for writing emails, blog posts and other documents all on its own, the tool can help you quickly generate a first draft that you can edit with full control before sending or publishing.
Teams
Copilot has extensive tools for collaboration which makes it more convenient for teams to communicate and easily schedule meetings that fit on everybody’s calendars.
Leveraging Business Chat For Better Collaboration
Business Chat is one of the most exciting new features introduced with Microsoft Copilot. It has the capability to respond to voice commands and pulls relevant data from emails, calendars, chats and documents to provide complete answers.
This feature is especially useful for managers, team leaders and other busy professionals who need to multitask or work hands-free.
For instance, supervisors can push out project status updates to multiple team members by speaking a voice command to Copilot. Similarly, the tool can schedule meetings for you by collecting the data from your team’s calendar and choosing the most optimal time.
In general, Business Chat can be used to send emails, create a to-do list or add something to a document along with many other small actions. It makes it much easier to stay organized at work by taking on time-consuming tasks and keeping track of multiple actions at once.
Why Should You Consider Microsoft 365 Copilot For Your Business?
Here are some of the benefits of using Microsoft 365 Copilot that you may want to consider:
Productivity and Creativity
In a typical work week, you may spend hours doing things like scheduling meetings, creating presentations and typing reports. Although these things are important, they can be completed in a fraction of the time with the help of automated tools like Copilot.
Copilot boosts productivity by saving you time doing mundane tasks so you can get twice as much work done. You can also focus your energy on more creative tasks like choosing design elements and improving visuals.
Personalization
Since Copilot uses the data stored in your Microsoft 365 apps, it can provide personalized suggestions when you ask a question or need a task completed. For instance, if you need to write a new email, it may use your previous communication and style preferences to suggest a relevant response.
Security and Privacy
When using any new software tool, security and privacy are always the first priority. Microsoft prioritizes security for all of its products and Copilot is no different.
All data accessed by Copilot is fully encrypted and subject to compliance and regulatory standards. You can rest assured that your sensitive details are monitored, controlled and stored within Microsoft’s secured data centers.
Need Guidance to Better Leverage Microsoft 365?
Get more out of Microsoft 365’s many productivity tools. Contact Sound Computers today. We will be happy to show you how to boost productivity digitally.
